9 tips for writing letters Better Business

Copyright R. Shaun Fawcett It's amazing the number of times that companies do not follow the basic guidelines when it comes to their correspondence in writing. This may explain why so many people who come to write my help search sites in the writing of his activity in writing. And companies should be more efficient and to grow and prosper, it is not the primary means of most businesses - the business letter. Here are some suggestions and to read and write hundreds of letters over the past 25 + years. 1. Limit one page By definition, the correspondence must be brief and to the point, preferably one page in length. Studies have shown that the activity is not how to read the first page and just reading more points. So, if you do not want your letter to collect dust in a basket, is as short as possible. 2nd Make-Friendly Reader Always try to focus on the needs of readers and make things from their perspective. Put yourself in his position and present themselves, as would be for you for your letter. Anyone can do it, because we are all "customers" by another entity in a part of our lives. 3rd Keep the tone and substance In general, the tone and content of the letters should be formal and products. Feelings and emotions have no place in correspondence. So, for such phrases as "we believe" and "we believe" or "We believe that" instead of. A warm and friendly approach is good. But they did, but not overly formal as "now", "how", "here", etc. 4th Plan carefully your letter Before writing the letter, a few minutes to take all steps necessary. Sometimes it can also mean a call to the recipient or his company to confirm a point. Remember that the purpose of the letter, which is in all the details on hand, so that more letters are not written in either direction. 5th To be clear, concise and logical Use a clear and straightforward writing style, with simple words and simple sentences. Make sure the cash flow follows a logic of development, first, the main themes for the development, design and then the logical conclusion. 6. The accuracy and timeliness are key By their nature, letters must be accurate and updated. Almost always the financial implications and effects on other firms and / or persons. Double-check all the facts in the letter, and make sure that all future dates, other times full of realism, what is expected of them. 7th Relegate technical details for the download Often you need detailed technical information as part of a letter-Business Package. In this case you use the letter, the most important, like a letter that lists and short, and refers the attachment (or closed) are. 8th Do not use language discrimination Make sure you do not have the language on the basis of sex, race or religion in all the letters, or other businesses, or for the customer. For example, use "personal" rather than "personal" or "president" and not "President". Most style guides contain detailed lists of the offensive, and proposed some alternatives. 9th Redundant words and phrases There are certain words and phrases that you see often in business, which tend, for the language more complex and burdensome, as required. For example, instead of "despite the fact that" use "good", or instead of "in the normal course of things," devices "in general". There are many superfluous to that tax, and your letter and disposal. A career change is a change of